Every Visit. Every Property. Every Detail on Record.
Property maintenance companies manage dozens of sites, hundreds of visits, and thousands of individual jobs. One undocumented visit is all it takes for a dispute that costs you a contract. CYA gives you a structured audit trail for every property, every time.
Built for property management companies, facilities maintenance teams, and multi-site contractors.
Disputes property maintenance face every day.
When you maintain multiple properties, disputes come with the territory. The question is whether you have documentation when they do.
"That damage to the ceiling wasn't there before your team came in last Tuesday."
Facility manager puts your monthly invoice on hold pending investigation. With no arrival-condition photos from that visit, the dispute drags on for weeks.
"We have a report here saying that repair still isn't done. We're not paying until it's complete."
Work was completed — but with no job record from the visit, there is nothing to counter the client's claim that it wasn't.
"We never signed off on those extra works. You can't invoice us for something we didn't authorise."
Invoice for emergency repair work disputed because there is no documented instruction from the client and no before-state record of the fault.
"This property has deteriorated significantly under your management. We want a full review of every visit."
End-of-contract dispute with no visit-by-visit condition records to demonstrate the property was maintained to the agreed standard.
Multi-site property maintenance creates compounding risk. The more properties and visits you handle, the higher the probability of a dispute — and without per-visit documentation, a single complaint can undermine your entire contract.
Three steps to complete protection.
CYA turns every maintenance visit into a structured, searchable job record — building a property history that protects you and demonstrates value to clients.
Arrival Condition Check
On arrival at any property, open CYA and document the current condition — any damage, existing issues, and the state of areas you'll be working on. Timestamped and geotagged automatically.
Log All Work Completed
Record every task completed during the visit — with photos, notes, and materials used. Build a comprehensive job record that gives your client full visibility of exactly what was done.
Sign-Off and Instant Report
Collect a digital signature from the property contact and generate a visit report on the spot. Build a property history over time that demonstrates consistent, professional service.
Specific use cases for property maintenance.
Residential Property Management
For managed residential properties, CYA creates a timestamped visit history for every unit — protecting you at check-out, tenancy change, or any dispute raised by landlord or tenant.
Commercial Facilities Management
Large commercial sites require structured reporting for compliance. CYA generates the documentation that satisfies facilities managers, health & safety audits, and ISO requirements.
Reactive Maintenance
When called out for an emergency repair, document the damage as-found before touching anything. The before-state record is essential if the damage is later disputed.
Planned Preventive Maintenance
For PPM schedules, CYA creates a consistent documentation format across all visits — building a maintenance history that demonstrates diligence and protects you at contract renewal.
Simple, transparent pricing.
Pay per company and per active worker. No hidden fees, no per-report charges.
Full access to all CYA features — unlimited jobs, PDF reports, and storage. Billed monthly, cancel any time.
Save €280.50 in your first year
That's 40% off compared to monthly billing
All plans include a 14-day free trial. No credit card required to get started.
Your contracts are only as secure as your documentation.
CYA gives property maintenance companies the structured job records that win renewals and win disputes. Join the early access programme today.
Apply for Early AccessJoin CYA for Property Maintenance.
We're onboarding a limited number of property maintenance during our founding cohort. Apply now and we'll be in touch within 24 hours.